filing program, quotation sample, online working time register, software functions
Helpfordesk offers several packages to suit different user needs. Our Compact document managers are designed for organizations operating with a smaller number of users and simpler document management processes. In addition to the basic document management tasks, our system fully supports electronic administration and more sophisticated corporate work processes, and is able to function in an integrated manner with business software and specialist systems. Compare the parameters and functions of our document management software!
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Free |
Beginner |
Business |
Business Plus |
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| Number of available users | Unlimited | 1-10 | 50 | 200 |
| Helpfordesk complete system |  |
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| Purchase of additional storage space |  |
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| Company management | 1 | 1-5 | 10 | Unlimited |
| Report notification email/pdf | Hand | It can be scheduled | It can be scheduled | It can be scheduled |
| Filing program | |
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| Working time registration program | |
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| Freedom calculator t | |
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| Ad-free interface | |
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| Purchase of an additional user | |
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| Two-factor authentication | |
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| Advanced backup and restore. | 15 days old | 30 days old | 90 days old | 90 days old |
| Dedicated support | |
during working hours | 24/7 | 24/7 |
| Maximum file size | 50 MB | 50 MB | 100 MB | 200 MB |
| OCR module | |
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| Qrcode, Barcode identification | QRCODE , EAN13 , EAN128 , CODE25 , CODE39 , PDF417 2D | QRCODE , EAN13 , EAN128 , CODE25 , CODE39 , PDF417 2D | QRCODE , EAN13 , EAN128 , CODE25 , CODE39 , PDF417 2D | QRCODE , EAN13 , EAN128 , CODE25 , CODE39 , PDF417 2D |
| Bulk scanning and digitization | Daily limit 20 | Daily limit 500 | Daily limit 1000 | Daily limit 1500 |
| Data migration | |
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| Storage | 5GB | 5GB |
15 GB |
30 GB |
| If you need more storage, you can purchase additional extra storage | not possible | Between 5 GB and 50 GB | From 15 GB to 100 GB | from 30 GB |
| Private VPN * at extra cost | |
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FILE AND DOCUMENT MANAGEMENT, FILING
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Free |
Business |
Business Plus |
Business Pro |
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| Helpfordesk complete filing system | |
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| Filing of documents | |
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| Company management | 1 | 1-5 | 20 | Unlimited |
| Quick filing function (Template) | 1-5 | 1-10 | 50 | Unlimited |
| Create unlimited master number sub-numbers | |
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| Individual and mass filing | Daily limit 20 | Daily limit 100 | Daily limit 500 | Daily limit 5000 |
| Document versioning | |
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| Sharing documents | For a maximum of 48 hours | |
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| Task assignment / Workflow | 10 pcs | 50 pcs | 100 pcs | Unlimited |
| Archiving management GDPR | |
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| Email notifications | Daily limit 20 | Daily limit 100 | Unlimited | Unlimited |
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OCR barcode scanning and processing |
Daily limit 20 | Daily limit 100 | Unlimited | Unlimited |
| Filing log | |
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| Management of substitutions | |
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| Creation of a unified document library | |
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| Bulk scanning and digitization | Daily limit 20 | Daily limit 100 | Daily limit 500 | There is no limit |
| Authentic event log | |
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| Document path tracking | |
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| Management of document-based approval processes) | |
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| Manage workflow templates | 10 pcs | 30 pcs | 100 pcs | Unlimited |
| E-mail notifications about tasks and deadlines | Daily limit 20 | Daily limit 100 | Daily limit 500 | There is no limit |
DIGITALIZATION |
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| OCR barcode scanning and processing | |
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| Digitization and scanning can be started from the surface | |
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| Centralized uniform barcode digitization | |
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RECOVERY, REPORTS |
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| Free word search (for OCRed documents) | |
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| Complex retrieval (any number of filters) | |
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| Saveable search criteria | |
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| Export lists to .xls or .csv format | |
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SAFETY |
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| Password protected interface | |
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| Authentic event log | |
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| Multi-level authorization management | |
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| Remote access | |
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| Multi-step login / 2FA / Email / SMS | 2FA / Email / – | 2FA / Email / – | 2FA / Email / – | 2FA / Email / SMS |
WORK PROCESS SUPPORT |
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| Work process module (Management of document-based approval processes) | |
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| Manage workflow templates | |
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Add new steps to predefined workflows on the fly |
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| Set sequential and parallel approval options | |
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| E-mail notifications about tasks and deadlines | |
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| Follow-up of tasks (status, deadline, completion time) | |
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ACCOUNT MANAGEMENT, ACCOUNT APPROVAL |
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| Deadline management, automatic e-mail alert setting for account expiration | |
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| Basic invoice module | |
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| Invoice approval with workflow support | |
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